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Children's National-specific onboarding

Virtual Private Networks (VPNs)

Children's National Hospital (Children's National)

Children's National has recently switched their VPN to Palo Alto GlobalProtect, is installed on your computer.

  • To connect, enter the Children's National portal and you will be asked to enter your credentials.
  • For remote users, GlobalProtect will be on "always on" mode.
  • For more information, see the intranet posting here.

George Washington University (GWU)

GWU also uses GlobalProtect.

  • To request a GWU ID, please refer to the access request section.
  • To connect, enter the GWU portal gwvpn.gwu.edu and you will be asked to enter your credentials.

Exception to "Always On" VPN

To request to be added to the Active Directory (AD) group for GlobalProtect, allowing VPN disconnect, fill out the RedCap form here and email Claudio Anselmi to ask him to create an IS Request for Policy Exception for your user. Once approved, you should be added to the AD group and can call the Help Desk for the password.

Children's National Intranet

The Children's National Intranet (MS Sharepoint site) can be found here and is relatively easy to navigate. The administrative team within the Center for Cancer and Immunology Research (CCIR) has done a wonderful job creating a CCIR-specific Sharepoint site for its faculty and staff.

Training modules

As a staff member who will have access to large amounts of genomic data and potentially protected health information (PHI) for patients, we require everyone complete multiple general staff and specific biomedical research traing modules.

CITI Certifications

If you do not have an account set up with CITI, please make one here. If your account has an old email associated, please update to use your Children's National email address and/or add your affiliation to Children's National Medical Center (CNMC). This way, other staff members can search for you and see whether you had completed certain trainings. Next, you should be able to see a number of courses for CNMC. Please complete the following:

  • Biomedical Research (17 modules)
  • RCR: BIOMEDICAL RESEARCH (6 modules)
  • Conflict of Interest (4 modules)

Note: since we manage L drive with raw data for many users, Bailey will request CITI certifications for each user prior to adding them to the folder to ensure compliance.

Once completed, all certificates should be stored in the Rokita Lab box folder: Rokita-Lab/trainings/citi.

Workday

Workday is the place where you will complete Children's National-related training/learning modules, submit reimbursements, enter performance goals, and monitor grant funding. From the Children's National Sharepoint, you can also navigate to 

Resources --> Workday

You will periodically see training modules assigned. Please complete these before their due dates.

Your Timecard

UKG is the system used for recording time. From the Children's National Sharepoint, you can also navigate to 

Resources --> UKG

During your first week, please email Erica Cleary and Colby Rymes to set your weekly schedule. This can be any set of 40 hours. They manage final approvals timecards for the Center for Cancer and Immunology Research (CCIR). Once this is completed, you do not need to fill out your timecard weekly, nor approve it.

Once you are eligible to take time off (ASSLA/Vacation after 90 days), please follow the instructions below to make a request:

  1. Seek approval from Dr. Rokita for time off.
  2. Log into UKG and make an official request.
  3. Dr. Rokita and/or Bailey Farrow will approve these requests in UKG.
  4. Add your time off in the calendar (below).

For more information about accruing leave, please see here.

Employee Handbook

Please see the full employee handbook here.

BTI Bioinformatics Outlook Calendar

We have created a shared calendar in outlook called BTI Bioinformatics.
Please place your out of office time on this calendar for team awareness.

Travel

The system for booking travel is called Navan. Use the per diem rates here to estimate your allowances. Follow the instructions on the Sharepoint site to book travel.

Reimbursements

All reimbursements are to be completed through Workday. Log in and search "Create Expense Report" to start a new expense report.

Checklist

  • Add a copy of the Schedule/Agenda if you attended a conference.
  • Add per diem for each meal not provided if you traveled. You do not need to upload receipts for food.
  • For any external bookings/expenses not booked in Navan, add a copy of your receipt and your credit card statement showing that you paid (e.g. a membership fee or poster printing).
  • Fill in the appropriate funding codes, which can be obtained from Dr. Rokita.